Four packages, two axes
Your company’s document register, in Odoo: every document with its own identity — type, number, issuer, validity — right next to the work it relates to. The packages follow the question you have reached: “I can’t find our documents” → “I don’t know what is missing from our files” → “I have to prove what we did with them”. The second axis is how many companies you keep in the same database.
For a company that keeps its documents in folders on a server and in email, and misses deadlines because nobody warns it they are coming.
- General catalogue of document types, ready-made — day one doesn’t start with a blank screen
- Register with types, categories, tags and a dashboard
- Internal number and the issuer’s number, with duplicates flagged
- Issuer, document date and where the original is kept: building, room, shelf
- Several files on the same document, each with its own role — and a replaced file is never lost
- Draft and post: once checked, the document can no longer be changed
- Validity, notice before expiry, calendar
- Documents arrive on their own, at a dedicated email address
- Links to the partner, employee, vehicle, order, invoice, project — and to other documents
- Signature tracking: what went out for signing, what came back signed
- Public link with an expiry date, carrying only the files you choose
- Bulk import, bringing in the files and checking everything first
For a company with employees, a fleet or suppliers to vet, where someone has to answer for the files to a customer or an inspector.
- Everything in Basic
- File completeness: what is expected for each file, the list of gaps, the completion rate on the dashboard
- Document requests to people outside the company, with every file received checked
- Signature collected online — or the signed copy, uploaded by the signer
- Several signers on the same document, with proof for each one: who, when, from which address
- Customer consent on a document, collected online
- Workspaces: each department with its own documents
- Access groups and a delegated owner per department
- Conditional links: exactly who must have the document
- Several links on the same document, each with its own role: issuer, beneficiary, guarantor
- Configuration copied from one company to another
For a company that is audited, or that has to answer checks from its own customers.
- Everything in Plus
- Version history for every file: who replaced it, when, and which version was in force
- Retention policies by document type
- Controlled destruction: request, approval, execution, with an audit trail
- Access audit: who is allowed to see each document
- Download log for public links
- Industry catalogues — road transport today
- Bulk reassignment of the responsible person when someone leaves the company
- Supplier bill created from the document, with the file attached
- Word and Excel to PDF conversion, keeping the original
For a holding or group with several companies in the same database, each with its own owner, and someone who wants to see all of them on a single screen.
- Everything in Premium
- Unlimited companies, no per-company fee
- Each company with its own administrator, who doesn’t see the rest of the group
- Configuration replicated across all companies, in a single operation
- Consolidated view: expiries and incomplete files across the whole group, on one screen
- All industry catalogues included, with updates
- Test environment prepared and refreshed by us — every package gives you the right to keep a copy; here we look after it for you
- Priority support and an annual configuration review
Buy before the official launch on 1 October 2026
The prices above are for a single application, 15% off. With several applications in the same order, each application after the first is 50% off, plus a further 15%. Active Sampa Mind customers get a further 20% off Plus, 25% off Premium and 30% off Enterprise. For orders signed by 30 September 2026; discounts apply to the licence, while additional companies and services remain at full price. In return, early customers allow us to name them as a reference. All early bird prices →
The price includes the application licence and €400 of go-live support: initial training, help with loading your data and assistance with configuring your document types. It isn’t a one-off course and done — it’s the help you need for the system to be in real use from the first month. There is a single go-live support package, however many companies it covers.
The price list covers a standard installation, with up to 100 internal users who have access to the register. Below that threshold users are not counted or charged — as many people work in it as you need. Above it we prepare a tailored offer, because at that scale the requirements change too: a guaranteed service level, a security audit, separate environments maintained by us, role-based training, integrations with your other systems. Offers above the threshold also include an annual maintenance and support contract, at 20% of the licence value: updates, a guaranteed response time and new versions without the upgrade fee.
Additional company: €490
Basic, Plus and Premium cover the number of companies stated on the package. Beyond that, each additional company costs €490 — its licence; go-live is covered by the support above, which you never pay twice. A copy of the database kept for testing is not counted: we count the companies in the production database. The right to keep such a copy — where you try out a configuration, an import or a new version before doing it on real data — comes with every package. “Company” means a company in the Odoo database, not necessarily a separate legal entity with its own tax ID. Users are not counted — up to the 100-user threshold above, however many people work in the register, the price stays the same.
Nothing extra — they are included.
6,900 + 3 × 490.
From here on, Enterprise costs less than Premium with additional companies — €15,230.
Premium with additional companies would cost €20,130. And you get the delegation you need anyway once you run thirty companies.
Features by package
Each package builds on the one before: everything in Basic is also in Plus, everything in Plus is also in Premium. A yellow dot means the feature exists but is sold separately.
| Feature | Basic | Plus | Premium | Enterprise |
|---|---|---|---|---|
| The register | ||||
| Types, categories, tags, dashboard | ✓ | ✓ | ✓ | ✓ |
| Documents arrive at a dedicated email address | ✓ | ✓ | ✓ | ✓ |
| The document is locked once checked: neither its fields nor its files can change | ✓ | ✓ | ✓ | ✓ |
| A replaced file is never lost | ✓ | ✓ | ✓ | ✓ |
| Version history for every file | – | – | ✓ | ✓ |
| Word and Excel to PDF conversion, keeping the original | – | – | ✓ | ✓ |
| Workspaces: a fourth way to organise documents | – | ✓ | ✓ | ✓ |
| Document identity | ||||
| A document type that sets the required fields and links | ✓ | ✓ | ✓ | ✓ |
| Internal number and issuer’s number, with duplicates flagged | ✓ | ✓ | ✓ | ✓ |
| Issuer, date, where the original is kept by building, room and shelf; several files, each with a role | ✓ | ✓ | ✓ | ✓ |
| General catalogue of document types, ready configured | ✓ | ✓ | ✓ | ✓ |
| Links to partner, product, employee, vehicle, order, invoice, project | ✓ | ✓ | ✓ | ✓ |
| A document linked to another document, when the document type requires it | ✓ | ✓ | ✓ | ✓ |
| Several links on the same document, each with its own role | – | ✓ | ✓ | ✓ |
| Supplier bill created from the document, with the file attached | – | – | ✓ | ✓ |
| Conditional links: who each one applies to | – | ✓ | ✓ | ✓ |
| Industry catalogues — road transport today | – | – | ✓ | ✓ |
| Automatic reading of the document with AI: issuer, dates, validity | ● | ● | ● | ● |
| Validity | ||||
| Validity period, computed status, advance notice, calendar | ✓ | ✓ | ✓ | ✓ |
| Who can see what | ||||
| Permissions by document type, rechecked on every read | ✓ | ✓ | ✓ | ✓ |
| Access groups and a delegated owner per department | – | ✓ | ✓ | ✓ |
| Access audit: who is allowed to see each document | – | – | ✓ | ✓ |
| What is missing from files | ||||
| Declared expectations, list of gaps, a flag on the record, completion rate on the dashboard | – | ✓ | ✓ | ✓ |
| Retention and destruction | ||||
| Retention policies by document type | – | – | ✓ | ✓ |
| Controlled destruction: request, approval, execution | – | – | ✓ | ✓ |
| Out to the customer, and back | ||||
| Public download link with an expiry date, carrying only the chosen files | ✓ | ✓ | ✓ | ✓ |
| Document requests, with every file received checked, and consent collected online | – | ✓ | ✓ | ✓ |
| Download log: who, when, from which address | – | – | ✓ | ✓ |
| Signing | ||||
| Signing methods allowed per type; signature tracking | ✓ | ✓ | ✓ | ✓ |
| Online signature, or the signed copy uploaded by the signer | – | ✓ | ✓ | ✓ |
| Proof of signature and the full request lifecycle: withdrawal, rejection, expiry | – | ✓ | ✓ | ✓ |
| Several signers on the same document, marked fully signed only when everyone has signed | – | ✓ | ✓ | ✓ |
| Go-live | ||||
| Bulk import, bringing in the files and checking every row | ✓ | ✓ | ✓ | ✓ |
| Configuration copied from one company to another | – | ✓ | ✓ | ✓ |
| Bulk reassignment of the responsible person | – | – | ✓ | ✓ |
| Documents generated from Word and Excel templates, with Generator | ● | ● | ● | ● |
| Files kept in external storage | ● | ● | ● | ● |
| Group of companies | ||||
| Each company with its own administrator | – | – | – | ✓ |
| Configuration replicated across the whole group, in one operation | – | – | – | ✓ |
| Consolidated view across all companies | – | – | – | ✓ |
What the price doesn’t include
Automatic reading of documents, with AI
€1,900, one-timeThe system reads the file and suggests the issuer, dates, validity and type; a person confirms. It can be added to any package, Basic included, and follows the same version policy as the licence.
Usage doesn’t go through us. The key for the model provider is yours, entered in Settings, and you pay for usage directly there: under 5 euro cents for a typical document. It isn’t a monthly bill that takes you by surprise — it’s a figure you can see and bring down yourself, by switching the model in the same window.
Industry catalogues
Annual subscription, per industryThe general catalogue of document types is included in every package. Industry catalogues are a separate subscription: their value isn’t a list delivered once, but the revision sent whenever the requirements in that industry change. The system knows which revision you have, so you can see for yourself what is out of date. They are included with Enterprise.
Documents generated from templates
Generator · €2,900The document is produced from your own Word or Excel template, with data from the system and your company letterhead, and comes out as Word, PDF or Excel. It ships with ready-made templates for quotations, orders, invoices, delivery notes and goods receipt notes (NIR). It also works on its own, without Documents.
External file storage
Offload · €1,900Files are moved off the Odoo server to S3 storage and brought back automatically when you open them. One licence for the whole database, however many companies. It pays off at large volumes; until then, you don’t need it.
Beyond the included support
Service, on requestThe €400 in the price covers a standard go-live. Bringing over a large volume of older documents from a previous system, non-standard configurations or integrations with other applications are quoted separately, once we see what is involved.
Upgrading to the next version
50% of the list priceIf you hold a licence for one of the last two versions, the new version costs half its list price. In other words, you can skip at most one version.